Administrative Assistant (Sports and Arts)

About us

Wakatipu High School is a co-educational public school located in Queenstown and has a roll of over 1200 students. The school is modern and offers amazing facilities to students and staff alike.

About the role

This role requires a high level of coordination between different stakeholders - meaning organisation skills and  attention to detail are crucial alongside computer literacy.

This role is fixed term full time (32 hours per week, 8.30am - 3.00pm) during school term time only - ending at the end of Term 4 2023. 

Qualifications & experience

  • Administration experience required
  • Excellent communication and organisation skills
  • Experience with Google Office (or MS Office) suite, particularly Sheets/Excel and Docs/Word
  • Experience working with wide range of stakeholders including children/youth

Tasks & responsibilities

  • Complete key administration tasks associated with the Sports and Arts departments 
  • Communication with students, parents, WHS staff, coaches, officials, event organisers
  • Support school staff with the organisation and facilitation of Assemblies/Prizegivings, Blues Awards and other events
  • Support the school staff with the organisation of events, trips and tournaments (including but not limited to budgeting, health and safety documentation, transport and accommodation bookings, police vetting, permission forms, and uniform issuing)
  • Creation of itineraries, programmes and booklets
  • Coordinating and publishing input for school communication channels (newsletters, social media, website etc)
  • Data analysis and reporting
  • Following up on overdue payments


This job is term time only. Enjoy having all the school holidays free to spend with your whānau or out and about exploring all that Queenstown has to offer. This Fixed Term role ends at the end of Term 4 2023.

Applications will be assessed as they are received.




Apply now

Fixed Term Contract - Part Time

Job no: EPAK32732

Location: Otago

School: Wakatipu High School - 374

Closing Date: Friday, 9 June 2023