Performing Arts Administrator

Performing Arts Administrator

Position: Permanent Part-Time - 30 hours per week (Term Time Only)

Remuneration: Support Staff in Schools Collective Agreement (SSSCA)

Reporting to: Head of Department (HOD) of Performing Arts / Associate Principal 

About the Role

Rangitoto College is seeking a friendly, highly organised, and adaptable Performing Arts Administrator to provide high-quality administrative and relational support to our vibrant Performing Arts Department.

This dynamic role plays a pivotal part in maintaining smooth daily operations across music, dance, and drama, while assisting with the execution of our inspiring school events, showcases, and theatrical productions.

Key Responsibilities

• Departmental Administration: Create and maintain department calendars, timetables, website pages, and manage the Performing Arts Instagram account.
• Student & Academic Records: Maintain student profiles, diploma records, achievement records, and awardee recipient lists for special assemblies.
• Music & Resource Management: Oversee music library purchases, digitisation, master spreadsheets, and school-owned instrument hire and maintenance.
• Dance & Drama Support: Assist teachers with general departmental administration, e.g. costume management, and props coordination.
• Event Coordination & Management: Manage logistics, Front of House, ticket door sales, ushers, trophies, awards, and setup/pack-out for events including Arts Awards, Showcase Evenings, and school musicals.
• Co-Curricular Photo Logistics: Take full responsibility for the planning, timetabling, Photolife coordination, and execution of the annual two-day photo schedule for co-curricular groups.
• General Front-of-House Support: Action website enquiries, maintain stationery supplies and First Aid kits, and respond to daily student window queries with a welcoming approach.

Key Skills & Experience

• Interpersonal & Communication Skills: A friendly, patient, mature, and professional manner with the ability to relate effectively to students and staff.
• Organisational Ability: Exceptional time management, multi-tasking skills, logical accuracy, and strong attention to detail.
• Technical Competence: Demonstrated competence with Microsoft Office (Word, Excel) and Google Workspace, with familiarity or willingness to learn Canva and Instagram.
• Teamwork & Initiative: A team-orientated attitude, strong initiative, flexibility, and a good sense of humour.
• Event Flexibility: Ability and willingness to work flexible hours, including specific evenings and weekends for performance events.

To apply, please submit your CV and a cover letter detailing your relevant experience and why you would be a great fit for Rangitoto College.

In accordance with the Children’s Act 2014, the successful applicant will be required to undergo full safety checking, including police vetting and reference checks, prior to appointment.

Applications close4pm Monday 23 November 2026

Position description Apply now

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