Team Administrator

Join a purpose-driven national organisation supporting Deaf and Hard of Hearing learners across Aotearoa

Ko Taku Reo Deaf Education New Zealand is seeking a proactive and organised Team Administrator to join our Corporate Services Division, supporting our Communication & Resource Teams. This is a full-time, fixed-term (June 2025-July 2026) opportunity based in Tamaki Makaurau.

THE ROLE / TE MAHI

This is a varied and dynamic position providing key administrative support to the Communications and Resource functions across the organisation. You’ll help coordinate events, manage bookings and systems, support communications channels, and maintain excellent relationships with both internal and external stakeholders.

You’ll be the go-to person for helping our teams stay organised and on track – all while contributing to a culture that values equity, inclusion, and Deaf and Māori culture.

Full Job Description Downloadable here: Link

Key Responsibilities

• Frontline reception responsibilities
• Creating and approving purchase orders and reimbursement requests
• Coordinate and minute meetings, events, interpreter bookings and travel arrangements
• Support with formatting documents and communications
• Managing master inboxes and supporting requests for service where appropriate
• Managing/monitoring the event calendar and EOTC event calendar 
• Support the co-ordination of full staff meetings, call back days and Prizegiving events 
• Ensuring team stationery supplies are at an optimal level and coordinating orders
• Format documents and assist with internal communications
• Support the smooth delivery of staff events, newsletters, and resource logistics

ABOUT YOU / MŌ KOE

You’ll be someone who thrives in a team environment, loves variety, and takes initiative to get things done. You’re flexible, approachable, and detail-focused, with a strong ability to juggle multiple priorities.

Essential:

• 3–5 years' administration experience
• Strong verbal and written communication skills
• Skilled in Microsoft Office and confident using digital tools
• Experience managing events, travel, calendars and supplies
• Excellent time management and problem-solving skills
• Willingness to learn NZSL (New Zealand Sign Language)

Desirable:

• Experience in education, Deaf and Hard of Hearing services, or the not-for-profit sector
• Awareness of Deaf Culture and te ao Māori
• Familiarity with communication platforms or intranet management

WHAT'S IN IT FOR YOU / HEI AHA HE PAI TĒNEI MAHI MĀU?

• A meaningful role supporting Deaf and Hard of Hearing learners and their whānau
• A collaborative, inclusive and values-led workplace
• Opportunities for personal growth, cultural development and NZSL learning
• The chance to make a real difference within a national service

HOW TO APPLY / ME PEHEA TE TONO

Apply now with your CV and a cover letter telling us why you’d love to be part of our journey. Applicants must be legally entitled to work in Aotearoa and is Tamaki Makaurau based. Applications will be reviewed as they are received and we may seek to interview or appoint a suitable candidate prior to closing, so please apply early.

Applications close at 5pm, Monday 2 June 2025

Ko Taku Reo Deaf Education values diversity and inclusion and is committed to accessibility in the workplace.

We welcome applications from all qualified candidates.